Collection Development Policy
IUPUI University Library
Special Collections
Joseph and Matthew Payton Philanthropic Studies Library
Collection Management Guidelines January 2011
Purpose:
The purpose of this document is to define the collection focus for the Joseph and Matthew Payton Philanthropic Studies Library (PSL) in regard to housing of materials and the major collecting emphases. Materials outside of this primary focus may be purchased to support the varied programs and research of philanthropic studies, but these materials will be housed in the general collections of University Library. These guidelines are meant to assist all library staff in understanding the parameters of the collection in philanthropic studies and assist in the purchase of appropriate materials, review of gifts, and decisions regarding where materials are to be housed.
Description of Institution and Clientele:
The PSL is part of the overall collection of the IUPUI University Libraries. The IUPUI University Library serves a campus of over 27,000 students in an urban community and is one of Indiana University's eight campuses serving the entire state. In addition to serving students and faculty, the PSL is a resource to local, national, and international researchers in the field. The PSL directly supports course work at the undergraduate, masters, and doctoral levels in nonprofit management and philanthropic studies for all campuses of Indiana University.
Mission and Goals:
The primary mission of the Philanthropic Studies Library is to support the educational and research programs relating to philanthropic studies and nonprofit management at Indiana University. This mission acknowledges a relationship of mutual support with The Center on Philanthropy at Indiana University, The Fund Raising School, and the Schools of Liberal Arts and Public and Environmental Affairs at IUPUI.
Philanthropy is broadly defined as voluntary action for the public good. This definition encompasses voluntary giving, service, and association and acknowledges the presence of formal and informal organizations, individuals that include recipients as well as givers, and supporting ideas that range from philosophical and historical to legal and managerial.
Intellectual Freedom: The collection is guided by the same principles of intellectual freedom governing the entire University Library collection.
Brief Overview of the Collection
History:
The philanthropic studies collection, developed under the guidance of Janet S. Huettner, was funded with a substantial grant from the Lilly Endowment from 1987 to 1997. Collection development mirrored the growth of the Center on Philanthropy and the
development of the Master in Public Administration, Nonprofit Management concentration and the Master of Arts in Philanthropic Studies programs at IUPUI. In 1993, Robert L. and Pauline S. Payton provided funds to establish the Joseph and Matthew Payton Philanthropic Studies Library in a unique space within University Library. Since the dedication of the original facility, the collection has more than doubled in size. In April of 1999, the collection relocated to an area with shelf space for 50,000 books on the second floor of University Library. Robert and Pauline Payton, the Indianapolis Foundation, and Indiana University provided funding for the renovation of the space.
Overview of collection emphases:
A detailed list of subject descriptors was derived from Library of Congress Subject Headings (See Appendix). From this list, eleven descriptive categories have been defined to conceptualize areas of collecting. The categories reflect the location of philanthropic studies within the liberal arts as well including managerial and legal topics specific to public administration.
Each area is ranked for existing collection strength as strong, moderate, or weak. The collection has experienced considerable growth in the international area during the last five years. However, ranking refers primarily to US focus materials.
1. Individuals involved in voluntary work. (strong)
2. Behaviors and attributes associated with individuals involved in voluntary work. (strong)
3. Individuals as the beneficiaries of charitable, nonprofit activity. (strong)
4. Behaviors and attributes associated with individuals as the beneficiaries of charitable, nonprofit activity. (strong)
5. Literature and art. (moderate)
6. Institutional church as a nonprofit organization. (strong)
7. Social movements: history and current activity. (strong)
8. Gifts and the gift economy. (strong)
9. Nonprofit organizations: by subsector type, specific organizations, activities; management of nonprofit and non-governmental organizations (including foundations). (strong)
10. Law of nonprofit organizations. (moderate)
11. Fund raising (charitable). (strong)
Collection locations:
Materials focusing on philanthropy as defined above are housed in the PSL. Supporting items can be found in the general University Library collection.
Organization of collection management and development program:
Staffing: One full-time staff member-Fran Huehls-is devoted to the PSL collection. The philanthropic studies archivist-Brenda Burk-serves as backup for reference consultation. Fran Huehls and Brenda Burk report to Todd Daniels-Howell, team leader for Special Collections.
Relationship with other library collection policies and guidelines:
The Philanthropic Studies Library Collection Guidelines are part of the overall collection guidelines for the IUPUI University Library. The library collections are complemented by significant philanthropy related manuscript collections held by the Ruth Lilly Special Collections and Archives. Although the Special Collections Team works as a group to articulate the philanthropic studies collections of both PSL and the Ruth Lilly Special Collections and Archives, the guidelines delineated here pertain specifically to the Joseph and Matthew Payton Philanthropic Studies Library.
Cooperative Collection Development Agreements:
The Indianapolis Marion County Public Library is the Foundation Center Cooperating Collection for central Indiana. The PSL collects like materials (foundation funding directories) selectively and does not attempt to duplicate the resources and services of the cooperating collection. Purchases of microfilm collections will be based in part on the regional availability of collection under consideration.
General Collection Management Guidelines
Selection of materials is based on a set of interrelated factors:
- Course requirements in philanthropic studies and nonprofit management
- Faculty and scholarly research in philanthropic studies and nonprofit management
- Philanthropic focus of the work. [i.e. Research funded by foundations would generally not be collected unless the published document in some way reflected significantly on the foundation's process in awarding and/or evaluating the grantee's performance.]
Formats: All published formats will be collected based on the library's ability to provide access. Non-print formats-with the exception of microforms-will be housed in the philanthropic studies library
Language: Concentration will be in English language; selected materials in other languages will be added if the Bibliographic and Metadata Services Team can create a record.
Place of publication: International
Government publications: University Library has a selected depository status for government publications. This collection is housed separately by the Superintendent of Documents classification scheme within University Library.
Multiple copies: Additional copies of titles will be added for heavily used items but only if they are acquired through gifts. Titles will not be duplicated as a substitute for the purchase of textbooks by students.
Duplication to the General Collection: General reference materials will not be duplicated; the appropriate location for specific titles will be negotiated. Duplication of the general monograph collection of University Library may occur when a title is fundamental to more than one discipline. Subject liaisons of University Library should also avoid purchasing titles in nonprofit management and fund raising for the general collection. Collection in areas in which titles may legitimately belong to more than one field-such as service learning-should be negotiated between the philanthropic studies subject liaison and the competing field.
Gifts and exchanges: Gifts and exchanges will be accepted and housed according to the same criteria as purchases. Gifts that are conditional upon cataloging for or housing within the PSL will not be accepted.
Categories and level of collecting:
Library of Congress classifications are difficult to use because of the numerous call numbers that may apply to an area of collecting (such as voluntarism). Collecting levels may be applied to the eleven areas as follows:
- Minimal level (few selections beyond very basic works)
- Basic information level (Selective collection of materials to introduce and define a subject
- Study or instructional support level (Collection adequate to impart and maintain knowledge about a subject in a systematic way, but at a level of less than research intensity)
- Research level (Major published source materials required for dissertation and independent research. Wide selection of specialized monographs; extensive collection of journals)
- Comprehensive Level (So far as is reasonably possible, all significant works of recorded knowledge, in all applicable languages and formats, for a necessarily defined and limited field. The aim of collection is exhaustiveness.)
1. Individuals involved in voluntary work : Collection level 4.
2. Behaviors and attributes associated with individuals involved in voluntary work: Collection level 4.
3. Individuals as the beneficiaries of charitable, nonprofit activity: Collection level 4.
4. Behaviors and attributes associated with individuals as the beneficiaries of charitable, nonprofit activity: Collection level 4.
5. Literature and art: Collection level 4.
6. Institutional church as a nonprofit organization; Collection level 4.
7. Social movements : history and current activity: Collection level 5.
8. Gifts and the gift economy: Collection level 4.
9. Nonprofit organizations: by subsector type, specific organizations, activities; management of nonprofit and non-governmental organizations (including foundations): Collection level 4
10. Law of nonprofit organizations: Collection level 3. (coordinate with law library)
11. Fund raising (charitable): Collection level 4
APPENDIX
Subject descriptors were derived from Library of Congress Subject Headings. The purpose is not to limit the collection to a specific set of headings and descriptors but to describe the body of literature that is encompassed by philanthropic studies.
Individuals involved in voluntary work. Subjects including, but not limited to:
Abolitionists
AIDS activists
Anticensorship activists
Art patrons
Benefactors
Blood donors
Boards of directors
Brotherhoods
Caregivers
Child volunteers
Church youth workers
Civic leaders
Civil rights workers
Environmentalists
Feminists
Gay activists
Human rights workers
Indian activists
Library trustees
Literary patrons
Millionaires
Missionaries
Museum trustees
Nursing school benefactors
Philanthropists
Political activists
Prison reformers
Prohibitionists
Social reformers
Student volunteers in medical care
Student volunteers in mental health
Student volunteers in social service
Trusts and trustees
Church trustees
College trustees
Hospital trustees
Junior college trustees
Library trustees
Museum trustees
Private school trustees
Symphony orchestra trustees
Theological seminary trustees
Volunteer workers in...(i.e. archaeology, community development, hospitals, etc.)
Volunteers
Women health reformers
Women in charitable work
Women in church work
Women in community development
Women in community organization
Women in nonprofit organizations
Women library trustees
Women millionaires
Women missionaries
Women political activists
Women volunteers in social service
Young volunteers
Youth workers
Behaviors and attributes associated with individuals involved in voluntary work: Subjects including, but not limited to:
Altruism
Art patronage
Benevolence
Caring
Caring in children
Charitable bequests
Charitable giving
Collective behavior
Communal living
Communalism
Duty
Empathy
Environmentalism
Generosity
Helping behavior
Helping behavior in children
Helping behavior in old age
Humanitarianism
Kindness
Philanthropy
Responsibility
Self-interest
Social action
Social ethics
Sympathy
Trust (Psychology)
Virtue
Voluntarism
Wealth
Wealth, Ethics of (former heading)
Individuals as the beneficiaries of charitable, nonprofit activity: (focus should be the interaction of nonprofits or the role of philanthropy in serving individuals): Subjects including, but not limited to:
Beggars
Homeless aged
Homeless children
Homeless persons
Homeless students
Homeless veterans
Homeless women
Homeless youth
Medically uninsured persons
Orphans
Poor
Poor aged
Poor children
Poor women
Rogues and vagabonds
Rural poor
Tramps
Transients, Relief of
Urban poor
Women tramps
Young women-Charities, protection, etc.
Behaviors and attributes associated with individuals as the beneficiaries of charitable, nonprofit activity: (focus should be the interaction of nonprofits or the role of philanthropy as mediators): Subjects including, but not limited to:
Begging
Crime
Gleaning
Gratitude
Homelessness
Hunger
Poverty
Social exclusion [non LC]
Literature and art (primary and interpretive works): reflecting the themes of: Subjects including, but not limited to:
Abolitionists in literature
Altruism in literature
Beggars in literature / art
Benevolence in literature
Charity in literature / art
Christian life in literature
Church and social problems in literature
Community life in literature
Conduct of life in literature
Generosity in art
Generosity in literature
Human rights in art
Human rights in literature
Humanitarianism in literature
Institutional care in literature
Neighborhood in literature
Orphans in literature
Peace movements in literature
Poverty in art / literature
Poverty in the Bible
Poverty literature
Rural poor in art / literature
Social justice in literature
Social service in literature
Virtue in literature
Almshouses in art
Gifts in literature
Hunger in art / literature
Social values in literature
Institutional church as a nonprofit organization: Subjects including, but not limited to:
Altar guilds
Big churches
Buddhism and social problems
Buddhist giving
Catholic action
Catholic health facilities
Catholic hospitals
Catholic institutions
Christian communities
Christian democracy
Christian giving
Christian life
Christianity and international affairs
Church and education
Church and social problems
Church and state
Church charities
Church colleges
Church committees
Church personnel management
Church finance
Church fund raising
Church growth
Church history
Church libraries
Church management
Church marketing
Church membership
Church officers
Church purchasing
Church schools
Church societies
Church tax
Church trustees
Church work
Church work with...(i.e. abused women, children, disaster victims, families, etc.)
Churchwardens' accounts
Evangelistic work
Fees, Ecclesiastical
Harmonists
Hindu giving
Hinduism and social problems
Indigenous church administration
Jewish community centers
Judaism and social problems
Lay ministry
Mission of the church
Religion and social problems
Religious communities
Religious institutions
Religious life
Religious toleration
Religious trusts
Missions
Monasticism and religious orders
Parish life coordinators
Parishes
Small churches
Socialism, Christian
Stewardship, Christian
Synagogue fund raising
Theological seminaries
Theological virtues
Tithes
Vacation schools, Christian
Vacation schools, Religious
Waqf
Zakat
Social movements : history and current activity: Subjects including, but not limited to:
Anti-apartheid movements
Anti-slavery movements
Catholic Worker Movement
Children's rights
Civil rights movements
Civil society (international)
Green movement
Human rights movements
Peace movements
Pro-life movement
Social movements
Animal rights movement
Anti-environmentalism
Anti-feminism
Anti-imperialist movements
Antinuclear movement
Antismoking movement
Environmentalism
Gay liberation movement
Human rights movements
Labor movement
Men's movement
Militia movement
New Age movement
New Left
Peace movements
Protest movements
Recovery movement
Welfare rights movement
White supremacy movements
Youth movement
Student movements
Youth movement
Gifts and the gift economy: Subjects including, but not limited to:
Civil society
Common good
Commons
Corporate philanthropy
Social capital
Social responsibility of business
Corporate sponsorship
Crowding out (Economics)
Gifts
Gifts-Taxation
Gifts, Designated
Gifts, In-kind
Gifts, Matching
Public goods
Social capital (Sociology)
Social contract
Social economy [non LC]
Social marketing
Welfare economics
Types of nonprofit organizations: Subjects including, but not limited to:
4-H Clubs
Adoption agencies
Adult care facilities
Almshouses
Art centers
Art facilities
Art museums
Associations, institutions, etc.
Asylums
Auditoriums
Camps
Centers for the performing arts
Charitable uses, trusts, and foundations
Charities
Charities, Medical
Charity organization
Charity-schools
Citizens' associations
Clubs
Collective settlements
Community centers
Community development corporations
Community foundations
Confraternities
Cooperative societies
Credit unions
Dance companies
Day care centers
Foundations
Foundations, Corporate
Foundations, Family
Foundations, Operating
Foundations, Private
Friendly societies
Halfway houses
Health maintenance organizations
Homeowners' associations
Hospices (Terminal care)
International agencies
Learned institutions and societies
Libraries (all variants as nonprofit organizations)
Long-term care facilities
Medical centers
Mosques as community centers
Museums (as nonprofit organizations)
Music-halls
Non-governmental organizations
Nonprofit organizations
Nursing homes
Old age homes
Open-air institutions
Opera companies
Orphanages
Parks
Philanthropy libraries
Private schools
Private universities and colleges
Professional associations
Public radio
Public television
Ragged schools
Recreation areas
Recreation centers
Research institutes
Shelters for the homeless
Sisterhoods
Social service libraries
Social settlements
Societies
Boys-Societies and clubs
Brotherhoods
Church societies
Commercial associations
Condemned societies
Cooperative societies
Friendly societies
Girls-Societies and clubs
Greek letter societies
Library clubs
Membership campaigns
Parents' and teachers' associations
Patriotic societies
Secret societies
Trade unions
Women-Societies and clubs
Student cooperatives
Student unions
Symphony orchestras
Theaters
Theatrical companies
Trade associations
Trade unions
Travelers' aid societies
Universities and colleges
Voluntary health agencies
Voluntary hospitals
Westminster guilds
Women's colleges
Women's shelters
Young Men's Christian associations
Young Men's Hebrew associations
Youth centers
Youth hostels
Specific nonprofit organizations: including but not limited to:
American Cancer Society
American Red Cross
Boy Scouts of America
Rotary International
Activities of nonprofit organizations: Subjects including, but not limited to:
Advertising, Public service
Charity
Charity golf tournaments
Charity sports events
Child care services
Child mental health services
Community art projects
Community development
Community development, Urban
Community health services
Conservation of natural resources
Crisis intervention
Disaster relief
Economic assistance
Economic development
Economic development projects
Education
Emergency management
Emergency medical services
Environmental protection
Family services
Food relief
Fresh-air charity
Friendly visiting
Health services administration
Historic buildings-Conservation and restoration
Historic districts
Historic gardens
Historic parks
Historic preservation
Historic sites
Home care services
Hospice care
Human rights advocacy
Human services
Humanitarian assistance
Institutional care
Integrated delivery of health care
International relief
Legal assistance to the poor
Lobbying
Mental health services
Neighborhood watch programs
Performing arts
Public broadcasting
Rural development
Rural health services
Social advocacy
Social service
Social service exchanges
Social service, Rural
Thrift shops
War relief
Wildlife conservation
Women's rights
Management of Nonprofit and non-governmental organizations (including foundations): Subjects including, but not limited to:
Management
Accounting
Finance
Marketing
Organizational culture
Organizational behavior
Organizational effectiveness
Employees
Volunteer management
Governance
Public-private sector cooperation
Law of nonprofit organizations: Subjects including, but not limited to:
Cy pres doctrine
Income tax deductions for charitable contributions
Inheritance and succession
Legacies
Poor laws
Tax credits
Tax exemption
Tort liability of charitable organizations
Unrelated business income tax
Charity laws and legislation
Mort main
Fund raising: Subjects including, but not limited to:
Arts fund raising
Bazaars (Charities)
Benefit performances
Cause-related marketing (check IUCAT)
Corporate sponsorship
Deferred giving
Direct-mail fund raising
Educational fund raising
Fund raisers (Persons)
Fund raising
Fund raising consultants
Library fund raising
Performing arts sponsorship
Proposal writing for grants
Proposal writing in human services
Proposal writing in wildlife conservation
Special events
Telephone fund raising
Walk-a-thons
Electronic fund raising
Endowment of research
Endowments
