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IUPUI University Library Diversity Council Charter

Prepared by the
IUPUI University Library
Diversity Council

Based on Yale University Library’s Diversity Strategic Plan 2006-2008
http://www.library.yale.edu/lhr/diversity/YULDC%20Strategic%20Plan.pdf
Updated June 4, 2010

Table of Contents:
1. Purpose and Vision
2. Charter and Structure 

IUPUI University Library
Diversity Strategic Plan
2010 - 2011


Purpose and Vision

Indiana University and IUPUI have long held commitments to diversity. The Indiana University Board of Trustees statement of the University's Objectives and Ideals states, in part, that "Indiana University is committed to the principle of equal educational and occupational opportunities for all persons and to positive action toward elimination of discrimination in all phases of University life, as set forth in the Indiana University Affirmative Action Plan." (June 29, 1974, Indiana University Academic Handbook, 1992, p. 2, Appendix F). In 2006, IUPUI Chancellor Charles R. Bantz renewed this commitment and reinvigorated IUPUI’s actions towards the end of making the IUPUI population more representative of our globally diverse community and making IUPUI’s climate welcoming for all students, employees, and visitors. In the Fall of 2007 Chancellor Bantz called for the formation of departmental Diversity Councils whose responsibility it is to create departmental level diversity strategies, initiatives, and goals that aid in reaching the campus-wide IUPUI Diversity Vision, Mission, Values & Goals(http://www.iupui.edu/diversity/vision.html). This document represents IUPUI University Library’s Diversity Council’s work in support of IUPUI’s Diversity Vision, Mission, Values & Goals.

The Diversity Council’s (hereto after referred to as The Council) overarching goals are to enhance the diversity and cultural competence of our staff so that our workplace continues to evolve into an even more inclusive and congenial environment. This type of atmosphere is conducive to job satisfaction and will in turn lead to even more effective service to our diverse patrons. Additionally we support the increase of the library’s efforts towards being a more inviting place for all our users including university students, faculty, staff, and community members.

The Council recognizes various attributes relating to diversity including, but not limited to, ability, age, cultural heritage, ethnic background, gender, gender identity, national origin, race, religion, sexual orientation, and socio-economic status. Embracing diversity is a key component of excellence in the workplace that allows individuals to reach their full potential. The Council strives to provide a positive work and learning environment which is free of any form of bigotry, harassment, intimidation, threat, or abuse, whether verbal or written, physical or psychological, direct or implied. The Council views multiculturalism and pluralism as essential components of its mission and work.


Charter and Structure

Purpose
The Council was formed to enhance the diversity and cultural competence of our employees as well as to create an atmosphere that is supportive of diverse populations and scholarly activity reflecting diverse populations. Ultimately this leads to a work environment more conducive to job satisfaction and a collection of facilities, research resources, and research assistance that more effectively serves our diverse patrons.

Overall Goals

  • Recommend strategic actions, initiatives, and goals to be taken by University Library to reach IUPUI’s Diversity Vision, Mission, Values & Goals
  • Evaluate the outcomes of each strategic action, initiative, or goal on an annual basis
  • Recommend revisions to strategic actions, initiatives, and goals based on annual evaluation

Regular Duty

  • Solicit applications for the following year’s Diversity Undergraduate Scholars Program and Select the following year’s Scholar(s).
  •  

Sponsor
The sponsor of The Council is the Dean of IUPUI University Library

Membership

The Council is comprised of 5-10 members consisting of:

·         2-3 University Library Faculty Organization (ULFO) members (not including Ex Offico members of the Diversity Council)

·         2-3 University Library Staff Group (ULSG) members

·         The Dean of IUPUI University Library is an Ex Officio member to whom term limits do not apply.

·         The past chair is an Ex Officio member for 1 year following chairship. 

 

Members are elected for a term of 2 years, serving no more than 2 consecutive terms. Preferably, 1/3 to 1/2 of the committee members will be a carry-over from the previous committee. 

 

It is suggested but not required that at least 1 but no more than 3, IUPUI University Library student employee(s)  be sought for service on the Diversity Council.

Quorum
2/3 of The Council members constitutes a quorum.

Officers
The Council elects a Chair and Secretary.

Duties of the Chair

  • Primarily to call and chair the meetings
  • Ensure that all members of The Council have the opportunity to be heard on all issues
  • Run the affairs of The Council
  • When necessary, poll the members for opinions
  • Appoint student employees to The Council
  • Ensure that The Council members are elected via ULFO and ULSG in a timely manner
  • Update the IUPUI University Library Strategic Plan for Diversity document as needed
  • Ensure that the Council has solicited applications for the following year’s Diversity Undergraduate Scholars Program and that following year’s Scholar(s) have been selected

Duties of the Secretary

  • Record, distribute to The Council (and others as needed), and maintain archive of the Council’s meeting minutes
  • Maintain a list of current and past members of The Council
  • Request updates to the email Exchange group IN-ULIB-DIVERSITY as needed
  • Maintain The Council’s web presence

Elections

Members
The Council’s members from ULFO and ULSG are elected by each respective organization, according to that organization’s guidelines for electing representatives to other bodies.

Student committee members may be proposed by any University Library employee but are appointed by the Chair of The Council.

Membership terms run from date of election in June-May 31.

Officers
Officer terms last 1 year.  Officers each serve no more than 2 consecutive, 1-year terms in the same office.  The Chair must be  a ULFO or ULSG member.  Officers are nominated by any member of The Council during the first Council meeting in June, which is called to order by Past Chair.   A quorum of Council members is required for electing officers.  Officers are elected by secret ballot by The Council.

Officer terms run from date of election in June -May 31.

In the event that the Chair relinquishes his/her position prior to the expiration of his/her term the Dean of University Library, considering input and suggestions from The Council, may appoint a replacement to complete the relinquished Chair’s term.

Frequency of meetings
The Council shall meet at least 4 times a year.

Meeting Norms and Ground Rules
• Arrive on time
• Begin promptly
• End promptly
• Meet your deadlines
• Be accountable
• Stay goal oriented – time is a scarce resource
• Be fully present and participatory
• Be open and honest
• Respect each other’s views
• Every idea is important
• Minority opinions are important
• Disagreement is acceptable
• Try to resolve individual disagreements with individual member first; then go to Chair if needed
• Maintain confidentiality of sensitive topics
• Absolutely no disrespectful behavior

Modifications
Modifications to this Charter and Structure may be proposed by any University Library employee. A quorum of The Council is required for voting on modifications to the Charter and Structure. Proposed modifications may be discussed prior to a meeting of The Council and must be discussed at a meeting of The Council prior to voting. Decisions regarding modifications are reached via a secret ballot vote by The Council. A proposal is passed if 2/3 majority vote is reached.

Last updated by kgreatba on 06/04/2010